PROCUREMENT OFFICER

Description

Applications are invited from suitably qualified and experienced people to fill the position of Procurement Officer within the Tobacco Industry Marketing Board (TIMB). The successful candidate will be based at Head Office. Reporting to: Procurement Manager. Key Responsibilities: Assist the Procurement Manager in implementing TIMB's approved procurement strategies, policies and procedures. Prepare and consolidate draft annual and individual procurement plans from departmental requirements and monitor progress against approved plans. Process procurement of goods, services and works in accordance with the Public Procurement and Disposal of Public Assets (PPDPA) Act [Chapter 22:23], applicable regulations and TIMB procedures. Prepare draft bidding documents, requests for quotations and procurement notices using approved specifications and templates for review and approval. Maintain contract records, monitor delivery schedules and supplier obligations, and report delays, performance issues and proposed contract changes to the Procurement Manager. Identify operational improvements and assist in reviewing procurement policies and standard operating procedures. Provide routine procurement guidance to user departments and refer complex matters and decisions requiring authorisation to the Procurement Manager. Prepare monthly, quarterly and annual procurement reports and draft statutory returns for review and submission through authorised channels.

Requirements