ADMINISTRATOR

Description

Our client in the FMCG Manufacturing sector is looking for Administrator to join their dynamic team. The incumbent will be responsible for providing efficient administrative, clerical, records management, reporting and co-ordination support to the Sales and Marketing division by maintaining accurate documentation, supporting meetings, compiling reports, tracking action items, processing departmental requisitions, maintaining communication records and ensuring the smooth administration of sales, marketing and merchandising activities. Provides administrative support to the sales manager and the wider sales and marketing division. Schedules Sales and Marketing meetings, prepares meeting packs and communicates meeting arrangements to participants. Takes minutes during departmental meetings, sales review meetings and other assigned meetings. Maintains action trackers and follows up on agreed actions with relevant managers and staff. Circulates approved minutes, reports and action items within agreed timelines. Prepares, formats and files sales, marketing, merchandising and administrative documents as instructed. Maintains records of promotional materials, point-of-sale items, campaign approvals and distribution schedules. Assists with co-ordination of promoter registers, attendance records and activation documentation where required. Monitors office stationery, supplies and administrative resources for the Sales and Marketing division. Ensures that departmental office areas, records and administrative resources are organised and professional. Decides on the organisation and prioritisation of routine administrative tasks. Receives supervision from the Sales Manager through daily instructions, administrative priorities, meeting requirements, reporting deadlines and periodic performance reviews. The role has no direct supervisory responsibility. Suppliers and service providers: to follow up quotations, deliveries, invoices and administrative documents where authorized. Event or promotional service providers: to support campaign or event administration where required. Ensures that marketing activities comply with company policies, approval procedures, budget requirements and brand standards.

Requirements