Accounts Clerk

Description

Job Description JOB ADVERTISEMENT – ACCOUNTS CLERK Applications are invited from suitably qualified, motivated and experienced individuals to fill to the role of the Accounts Clerk in a property development organization. As the organization continues to expand, there is an increasing need to strengthen its debt management capabilities in order to improve cash collection efficiency, reduce outstanding balances, and support overall liquidity and operational excellence. The Accounts Clerk will play a pivotal role in maintaining accurate debtor records, monitoring payments, and ensuring compliance with internal policies and regulatory requirements. Duties and Responsibilities KEY RESPONSIBILITIES & DUTIES Debt Management Responsibilities a) Debtors Monitoring • Maintain and update debtor records. • Monitor outstanding balances and debtor ageing reports. • Issue statements to clients on a regular basis. • Attend to client queries related to accounts and payments. • Issue reminders and follow up with debtors through calls, emails, and formal correspondence. • Prepare payment completion letters upon full settlement of purchase prices. • Prepare and issue breach letters in accordance with company policy and signed agreements. b) Cash Collection Support • Support the Finance Department in achieving collection targets and reporting on cash inflows. • Track collections against expected, budgeted, and actual payments. • Assist in reconciling debtor accounts to ensure the accuracy of records. c) Accounts Payable and Reconciliation Support • Maintain and update creditor accounts • Prepare and update creditors’ reports for management review. • Follow up on outstanding documentation and payment-related queries with creditors. d). Records, Files, and Compliance Responsibilities • Maintain proper filing of all physical and electronic debtor records and related documentation. • Ensure compliance with internal policies and statutory obligations, including requirements of the Data Protection Authority of Zimbabwe (POTRAZ). • Coordinate with conveyancers, lawyers, councils, regulators (e.g. ZIMRA), and developers to support debt collection, file updates, and settlement of regulatory obligations such as VAT. e). Administrative Support and Collaboration • Respond to internal and external queries related to debt management, accounts, and transactions. • Collaborate closely with Finance and Investments, and Projects department to ensure smooth workflow and timely completion of debt-related tasks. • Support audits and management reviews through provision of accurate debtor records and reports.

Requirements